Permanent access to data in e-service

JuliannVirginia,  NIM: 2301885163

Permanent access to data in e-service

The rapid growth in the manufacture and dissemination of electronic information has emphasized the speed of the digital environment and its ease of deployment with little regard for its preservation and long-term access. Permanent or long-term access is the ability to use data stored long after initial storage. Preservation and permanent access begin outside the scope of the archive with the manufacturer or creator of electronic resources. Therefore, this long-term archiving and preservation must be done. Digital information may be lost if the manufacturer or maker of such information or data is unaware of the importance of preservation in permanent data access in electronic services. The practices used when electronic information is produced will have an impact on the ease of archiving and preservation of data or information digitally. Several major practices emerged involving the maker of data or electronic information. First, the archiving and storage process is made more efficient by taking into account issues of consistency, formatting, standardization and description of metadata before data or information is considered for archiving. By limiting the format and layout of certain types of resources, archiving becomes easier. This, of course, is easier to implement by a small institution or one company. In the latter case, it is faced with a wide variety of formats that must be absorbed, managed, and maintained.

The Open Archival Information System (OAIS) Reference Model provides a framework for discussing key areas impacting digital preservation in the creation of electronic information, acquisitions and policies around resource archiving, preservation formats, preservation planning including migration issues with emulation, and long-term access or permanent data access to archival content. In government, federal storage libraries and the Government Printing Office (GPO) have acted as partners to provide permanent access to government information intangible media. This partnership has grown in recent years. The new partnership offers permanent access to federal agency electronic files published in nontangible media. In addition, InterPARES (International Research on Permanent Authentic Records in Electronic Systems) is a global project among archivist agencies, including regional consortiums for Asia and Europe. The aim of the project is to develop best practices related to the creation, preservation, and access of permanent or long-term data to electronic records.

In this regard, there are several major social, political, and economic issues, including the need to develop a willingness to preserve and provide permanent access in the scientific and technical community as well as society at large. There are several social and political issues that require further discussion by various stakeholder groups involved in the preservation and provision of permanent access to scientific and technical information. For example, the social, political, and legal aspects of creating federation archives and work partnerships are cross stakeholder groups and types of objects (data, publications, multimedia, and others) that must be resolved. Archiving and preservation as well as long-term access to government information pose particular challenges in this regard. These social, political and economic issues are the need to develop in the scientific and technical community and society at large that encourage the desire to preserve and provide permanent access. The phrase “permanent access” is usually paired with the term “digital preservation”, which suggests that preservation is only a half-and-half fight. A more difficult problem in a digital environment is how to provide permanent access and adequate rendering of objects, given the technological changes that have been and will continue to occur.

Reference

Gail Hodge, E. F. (2004). DIGITAL PRESERVATION AND PERMANENT ACCESS TO SCIENTIFIC INFORMATION: THE STATE OF THE PRACTICE. DEFENSE TECHNICAL INFORMATION CENTER, 1-17.

Hodge, G. (2004). Preservation of and Permanent Access to Electronic Information Resources. DEFENSE TECHNICAL INFORMATION CENTER, 1-6.