In every team meeting, you have an opportunity to build trust and connection with your clients and coworkers and to increase engagement. Don\u2019t squander that opportunity by being unprepared or leaving everything to chance.<\/p>\n
Engaging in virtual meeting best practices
\nFollow these best practices to help you practice rock-star virtual meeting etiquette and ensure participation and engagement in the virtual meetings you attend:<\/p>\n
\u00bb Do a tech check. Before joining a meeting, check your settings to ensure that your microphone and camera are turned on. That way. you can participate when asked and others can see and hear you. If your Internet is running slow from home, check out the following:<\/p>\n
\u2022 Are others in the house eating up bandwidth by streaming Netflix or being online? Can you ask them to wait until your meeting is finished?<\/p>\n
\u2022 Do you have 50 other files open on your laptop? Close down all unnecessary programs while attending a virtual meeting.<\/p>\n
\u2022 Can you plug directly into your modem?<\/p>\n
This will speed things up considerably.<\/p>\n
\u00bb Be ready to join. Try to join a virtual meeting via your computer. The quality of a video call on a smartphone isn\u2019t nearly as reliable or clear. Use a headset or earplugs to improve sound quality and keep the noise down for your housemates, family, or pets.<\/p>\n
\u00bb Insist on video when important. Body language is crucial for interpreting whether your audience is engaged. Video makes people feel more engaged because it allows team members to see each other\u2019s emotions and reactions, which immediately humanizes the room. They\u2019re no longer just voices on a phone line; they\u2019re the faces of your coworkers. Turn the video camera on early before the meeting starts so people can chat casually prior to the meeting. If the meeting doesn\u2019t require everyone to be on camera, plan to turn it on quickly before the meeting starts, just to say hello. It\u2019s a great morale booster and can set up positive energy for the meeting.<\/p>\n
\u00bb Don\u2019t underestimate the icebreaker. Icebreakers are discussion questions or activities to help participants relax and ease them into a group meeting. Icebreakers can create a positive group atmosphere, break down social barriers, and help people become more familiar and trust each other. Have some fun with virtual icebreakers, such as sharing a meme that you like or a picture of your workspace or the view outside your window. Keep icebreakers quick and positive, not too personal.<\/p>\n
\u00bb Request or send an agenda in advance. If you\u2019ve been asked to attend a meeting, be sure to request an agenda so that you can think about the content, formulate ideas, and prepare to be engaged. If you\u2019re leading the meeting, incorporate collaborative discussions in your agenda so that your meetings are engaging and people want to contribute. Use your tech tools such as breakout rooms, whiteboards, polling, and chat to get everyone involved.<\/p>\n
\u00bb Ask for opinions. Go out of your way to address individuals by name and ask specific questions if you haven\u2019t heard from them. Don\u2019t let one or two people dominate the discussion. Pay attention to the attendees that you haven\u2019t heard from and call on them for their opinions. By verbally engaging your meeting participants, you can ensure that everyone feels included, and they aren\u2019t multitasking by messing around on Facebook or doing other work.<\/p>\n
\u00bb Follow up. You know that informal gathering that occurs immediately after an in-person meeting has ended, when attendees have side conversations and process what was said in the meeting? Plan to reach out and follow up with other attendees to have open, transparent, and less guarded conversations about what they really care about or are worried about. This quick follow-up shows that you care and is a great way to build trust.<\/p>\n
Source: Working From Home by Tara Powers, MS, et\u00a0al.<\/p>\n","protected":false},"excerpt":{"rendered":"
In every team meeting, you have an opportunity to build trust and connection with your clients and coworkers and to increase engagement. Don\u2019t squander that opportunity by being unprepared or leaving everything to chance. Engaging in virtual meeting best practices Follow these best practices to help you practice rock-star virtual meeting etiquette and ensure participation […]<\/p>\n","protected":false},"author":9,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[2],"tags":[],"class_list":["post-3355","post","type-post","status-publish","format-standard","hentry","category-article"],"_links":{"self":[{"href":"https:\/\/bbs.binus.ac.id\/management\/wp-json\/wp\/v2\/posts\/3355","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/bbs.binus.ac.id\/management\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/bbs.binus.ac.id\/management\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/bbs.binus.ac.id\/management\/wp-json\/wp\/v2\/users\/9"}],"replies":[{"embeddable":true,"href":"https:\/\/bbs.binus.ac.id\/management\/wp-json\/wp\/v2\/comments?post=3355"}],"version-history":[{"count":1,"href":"https:\/\/bbs.binus.ac.id\/management\/wp-json\/wp\/v2\/posts\/3355\/revisions"}],"predecessor-version":[{"id":3358,"href":"https:\/\/bbs.binus.ac.id\/management\/wp-json\/wp\/v2\/posts\/3355\/revisions\/3358"}],"wp:attachment":[{"href":"https:\/\/bbs.binus.ac.id\/management\/wp-json\/wp\/v2\/media?parent=3355"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/bbs.binus.ac.id\/management\/wp-json\/wp\/v2\/categories?post=3355"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/bbs.binus.ac.id\/management\/wp-json\/wp\/v2\/tags?post=3355"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}